Accounts Payable Specialist

Location: Gainesville, GA
Schedule: Full-Time
Pay Range: $24.00 - $26.00 per hour

Position Summary

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. This role is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate payment of invoices, maintaining vendor relationships, and supporting month-end close and audit activities. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Process high-volume invoices accurately by reviewing, coding, verifying, and posting transactions in accordance with company policies and procedures.
• Review and approve invoices for accuracy, proper account coding, and policy compliance.
• Analyze vendor accounts to ensure timely payments and resolve invoice discrepancies.
• Reconcile vendor statements and investigate outstanding payment issues.
• Execute weekly payment runs, including ACH transactions, wire transfers, and check payments.
• Monitor aging reports and outstanding invoices to maintain timely vendor payments and accurate financial records.
• Maintain and update vendor records, including W-9 forms, tax documentation, insurance certificates, and payment information.
• Set up new vendor accounts and ensure compliance with onboarding requirements.
• Assist with month-end and year-end close processes through journal entries, reconciliations, and financial reporting support.
• Provide documentation and support for internal and external audits.
• Build and maintain positive vendor relationships while collaborating with cross-functional departments to resolve billing and payment concerns.
• Identify opportunities for process improvements that enhance efficiency, accuracy, and internal controls.
• Train and mentor team members on accounts payable procedures and best practices as needed.

Qualifications

• 3+ years of Accounts Payable experience, preferably in a high-volume environment.
• Strong understanding of accounts payable processes, accounting principles, and internal controls.
• Experience processing ACH, wire, and check payments.
• Proficiency in Microsoft Excel and ERP/accounting systems.
• Excellent problem-solving, organizational, and communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Experience with month-end close activities and account reconciliations preferred.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

Preferred Skills

• High attention to detail and accuracy.
• Strong analytical and reconciliation skills.
• Ability to manage multiple priorities simultaneously.
• Customer service mindset with strong vendor relationship management skills.
• Continuous improvement mentality with a focus on process optimization.

Why Join Us?
Join a growing organization where your expertise will directly contribute to the efficiency and success of the accounting function. This role offers the opportunity to work collaboratively across departments, develop professionally, and make a meaningful impact on financial operations.

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